Privacy Policy for Job Seekers (Aspirants) and Employers

Controller: Hoopjobs Inc., a Delaware corporation, file 10749862, 131 Continental Drive, Suite 305, Newark, DE 19713, USA, is the controller of personal data processed on hoopjobs.ai.

Privacy contact: connect@hoopjobs.ai

• Identity and contact: name, email, phone, city, country.
• Profile: work history, titles, properties worked, education, skills, languages, salary expectations.
• Documents you upload: CV, certificates, portfolio.
• Video and audio: profile recordings and any interview-style responses.
• Applications: roles applied to, messages to Employers, interview outcomes you share.
• Status you choose to give: visa or work authorisation, notice period, willingness to work shifts or stay in staff housing.

• Organisation: legal name, brand name, industry, location, size.
• Hiring users: name, work email, phone, job title, authority to hire, and staff who access the Employer workspace.
• Hiring activity: job posts, criteria, shortlists viewed, messages, notes, interview status.
• Billing: plan, invoices, payment references. Card data is handled by the payment provider and is not stored by us in full.

Device, IP address, browser, logs, cookies, approximate location from IP, and support tickets. We also generate match scores, Trust Scores and integrity flags from the data each side provides.

• Job Seekers: to create the profile, show it to Employers you apply to or that you make visible, generate scores, prevent fake profiles, send service messages, and improve matching.
• Employers: to run the workspace, display jobs to Job Seekers, deliver shortlists, bill the account, prevent abuse, and improve the product.
• Both sides: security, legal compliance, and marketing permitted by applicable law; where consent is required, with consent obtained as described in this Policy.
• Legal bases (GDPR and similar laws): contract; legitimate interests (including security, fraud prevention and product improvement); consent (video feature, marketing, non-essential cookies, optional checks); and legal duty.
• UAE PDPL bases: contractual need, consent and legitimate interests, with data minimisation and purpose limitation.

Job Seekers: if you apply, or you set your profile to visible, the Employer sees your name, profile, video, CV and scores for that hiring purpose. They do not receive your password or payment data.

Employers: Job Seekers see the job post and the organisation name you publish. They do not see your billing file or internal notes unless you choose to send a message.

Neither side should assume the other has verified every field. We do not guarantee that.

Scores help an Employer sort Candidates. They are not a hire or a rejection. Employers must add human review where law forbids a solely automated decision with significant effects.

A Job Seeker may ask us to explain or review a score we issued, and may correct the source data. We may use de-identified data to improve models.

We will not sell videos to ad networks.

• With the other marketplace side, as described above.
• With processors: hosting, email, analytics, payments, support, verification.
• With advisers and authorities when the law requires.
• With a buyer of Hoopjobs Inc. in a sale, under this Policy.

We do not sell personal data for money.

If advertising cookies could count as a “sale” or “share” under California law, we will offer Do Not Sell or Share, and honour required opt-out signals.

The company is in the United States. Staff or vendors may process data in the UAE, India or other countries. EEA/UK transfers use appropriate safeguards (such as Standard Contractual Clauses) where required. UAE PDPL outbound transfers use a PDPL-recognised tool before data leaves the UAE.

• Job Seeker profile and video: while the account is open, then up to 24 months after closure unless you ask us to delete sooner.
• Employer workspace and job posts: while the account is open, then up to 24 months, longer if invoices require it.
• An Employer’s own copy of a Candidate file: controlled by the Employer after export.
• Security logs: about 12 months.
• Tax records: as the law requires (often 7 years).
• Backups: up to 90 days.

Job Seekers and Employer contacts may request access, correction, deletion, restriction, objection, portability and withdrawal of consent, and may complain to a regulator. California residents also have the rights to know, delete, correct and opt out, without discrimination.

Write to connect@hoopjobs.ai. We will verify your identity and respond within the period required by applicable law (often 30 days).

We cannot erase a copy an Employer already received during an application. An Employer that wants its company account deleted must confirm that no legal hold or unpaid invoice remains.

Essential cookies run login and security. Analytics and marketing cookies wait for consent where the law requires a banner.

The Platform is not for anyone under 18.

We use access control and encryption in transit; no system is perfectly secure. Keep passwords private on both types of accounts.

Once an Employer views or exports Candidate data, it must handle that copy under the labour and privacy laws that apply to its hiring (including UAE PDPL for UAE hiring). It must limit access to those who need it, keep it only as long as the hire requires, and not use it for marketing to the Candidate unless the Candidate agrees.

Updates will be posted on hoopjobs.ai. Material changes will be notified where we can reach you.

Hoopjobs Inc., 131 Continental Drive, Suite 305, Newark, DE 19713, USA.
connect@hoopjobs.ai · https://hoopjobs.ai

By creating a Job Seeker or Employer account, you acknowledge that you have read and understood this Policy, including where we rely on your consent as the legal basis for processing your personal data as described in it.